The meeting is planned for one hour and we encourage you to make plans to attend. Pavilion seating is limited, so bring a lawn chair or blanket. For questions or more information, contact a board member.
2019 MEETING NOTICE
2019 ANNUAL MEETING AGENDA
2020 PROPOSED BUDGET
2019 ANNUAL MEETING PROXY
NOTICE OF ANNUAL MEETING AT 2:00 P.M. ON
THURSDAY, OCTOBER 10, 2019 AT THE PAVILION
The meeting will be held in the Ashley Woods Pavilion on Carolina Bluebird Loop
at 2:00 p.m. on Thursday, October 10, 2019.
HOWEVER, we have not had a quorum at an annual meeting in many years.
Article IV.5 of the by-laws of the Association provides:
Quorum: Adjournment if no Quorum: A quorum shall consist of members present, in person or by proxy, entitled to cast at least fifty-one percent (51%) of the total votes in the Association. If a quorum is not present, the meeting shall be adjourned from time to time until a quorum is present.
North Carolina Statutes § 47F-3-109(c) of the North Carolina Planned Community Act (which applies to our neighborhood) states:
In the event business cannot be conducted at any meeting because a quorum is not present, that meeting may be adjourned to a later date by the affirmative vote of a majority of those present in person or by proxy. Notwithstanding any provision to the contrary in the declaration or the bylaws, the quorum requirement at the next meeting shall be one-half of the quorum requirement applicable to the meeting adjourned for lack of a quorum. This provision shall continue to reduce the quorum by fifty percent (50%) from that required at the previous meeting, as previously reduced, until such time as a quorum is present and business can be conducted. [emphasis added]
The quorum at the October 10, 2019 meeting will be 70 Owners, which, based on attendance in prior years, the Board assumes will not be present.
All Owners are, of course, invited to attend. If a quorum is present, the Association will conduct its business pursuant to the attached agenda and proposed budget.
However, it is the intention of the Board of Directors that if a quorum is not achieved at the October 10, 2019 meeting, a motion will be made pursuant to Roberts Rules of Order to adjourn until 2:00 p.m. at the pavilion on Friday, October 11, 2019 in order to achieve a quorum. Such a motion is the only business allowed.
Assuming that a majority of Owners present in person or by proxy concur, the meeting will reconvene at 2:00 on October 11, 2019.
The Secretary will inform the membership whether a quorum was achieved at this meeting by email on the day of the meeting.
NOTICE OF CONTINUATION OF ANNUAL MEETING (IF REQUIRED) AT 2:00 P.M. ON FRIDAY, OCTOBER 11, 2019 AT THE PAVILION
The quorum requirement at the October 11, 2019 meeting (if required) will be 35 Owners, which, based on attendance in prior years, the Board assumes will not be present. All Owners are, of course, invited to attend. If a quorum is present, the Association will conduct its business pursuant to the attached agenda and proposed budget.
However, it is the intention of the Board of Directors that if a quorum is not achieved at the October 11, 2019 meeting, a motion will be made pursuant to Roberts Rules of Order to adjourn until 2:00 p.m. at the pavilion on Saturday, October 12, 2019 in order to achieve a quorum. Such a motion is the only business allowed. Assuming that a majority of those present in person or by proxy concur, the meeting will reconvene at 2:00 p.m. on October 12, 2019, followed by the Oktoberfest.
The Secretary will inform the membership whether a quorum was achieved at this meeting by email on the day of the meeting.
NOTICE OF CONTINUATION OF ANNUAL MEETING (IF REQUIRED) AT 2:00 P.M. ON SATURDAY, OCTOBER 12, 2019 AT THE PAVILION, FOLLOWED BY THE OKTOBERFEST
The quorum requirement at the October 12, 2019 meeting (if required) will be 17 Owners, which, based on attendance in prior years, the Board assumes will be present. All Owners are invited and encouraged to attend. The Association will conduct its business pursuant to the attached agenda and proposed budget.
The Oktoberfest will follow the meeting.